Specimen Tracking
Every Jar, Block, and Slide.
Always Accounted for.
NovoPath tracks each piece of material from accessioning through long-term storage, with every scan logged by who, when, and where. You always know exactly where a specimen is, and you can prove it.
A Lost Specimen Isn't a Paperwork Problem. It's a Patient Problem.
In a high-volume lab, a single case can become dozens of jars, blocks, and slides, moving across benches, between techs, sometimes between sites. When tracking lives on handwritten logs and memory, a misplaced block means a frantic search, a delayed diagnosis, and a chain of custody you can’t defend in an audit or a legal review.
The materials are already moving. What’s missing is a record that moves with them.
A Unique ID at Accessioning.
A Scan at Every Step.
Identified at Accessioning.
Every material gets a unique barcode in a parent-child hierarchy, Case to Specimen to Block to Slide, so each piece is traceable back to its case at any level.
Tracked at Every Step.
At each workflow step, grossing, embedding, cutting, staining, sign-out, and storage, a scan logs the user, timestamp, and location. The custody record builds itself as work happens, with no separate log to maintain.
Flagged When Something's Off.
A mismatch or a skipped step triggers an immediate flag, so a problem surfaces at the bench instead of downstream, before a specimen goes missing or out of sequence.
Stored and Retrievable.
Material moves into short-term holders or long-term storage with the same scan discipline. Declare the unit, check material out when it leaves, and nothing changes status without being logged, even years later.
Defensible Custody, End to End.
Nothing Gets Lost in the Shuffle.
Real-time location for every material across every bench and site, not a log someone updates after the fact.
Audit and Legal Ready.
Paired with the case audit trail, Specimen Tracking compiles a complete, defensible chain of custody, down to the sub-slide level, for CAP, CLIA, and legal inquiries.
Multi-site Without the Mystery.
A built-in transfer workflow scans and documents every block or slide moving between facilities, with custody updating in real time and all materials staying linked to the parent case.
Part of How Novopath Protects Every Case.
Discrepancy Module · Auto Case Distribution · Anatomic Pathology
Always Know Where
Every Specimen is.
See Specimen Tracking in a walkthrough on your lab’s real materials and workflow.